Fax machines are still in use today, though they can be a hassle to use. They may need to be repaired occasionally, require ink and paper to send and receive faxes, and may not be easily secured depending on a number of factors. Instead, many businesses today are switching to faxing via Gmail to make it easier to send and receive secure faxes for their business. This could be a great idea for any businesses that still rely on faxing.
Benefits of Faxing Via Gmail
Today, many businesses are starting to do everything online, and faxing from your Gmail account makes it much easier to send and receive faxes in the digital age. Some of the benefits of faxing via Gmail include the following.
- Doesn’t Require Equipment – The business doesn’t need to worry about keeping a fax machine in the office, having a phone line installed, or buying ink and paper anymore. Everything is done digitally, and documents can be stored digitally when they’re received.
- Send and Receive Faxes Anywhere – It’s possible to send and receive faxes from anywhere, without having to go to the room where the fax machine is located.
- Can be More Secure – With the right fax provider, faxing via Gmail can be a lot more secure and help businesses stay in compliance.
- Ideal for Remote Teams or Hybrid Offices – Those who work remotely or in a hybrid office setting can still send and receive faxes with ease, without having to go to the office every time a fax needs to be sent.
Sign Up With a Fax Provider
The first step to get started is to sign up for a fax provider. It is important to be careful when choosing one to find one that’s going to be a good fit. Often, the sign-up is on their website, and it will be easy to see everything they offer before signing up. It’s important to be aware of potential issues, such as compliance, before signing up to ensure the provider will be a good fit. Those who have to be in compliance with HIPAA or another regulatory body will want to look at the security of the provider carefully, but once they are sure it’s a good fit, they can sign up for an account and get started.
Learn How to Send and Receive a Fax
Sending and receiving a fax via Gmail is different than using the provider’s platform, but it’s still easy to do. Steps can vary, so it is important to read through the provider’s information. In general, the sender will open a new email in Gmail and type in the recipient’s fax number, followed by the fax provider’s domain in the “To” box. They’ll then attach the document they want to send and can send the email. Depending on what the recipient uses, they will either receive a fax on their fax machine or an email with a PDF attachment of the fax that was sent to them.
If you still need to fax documents for your business, but you’re ready to look for an easier method that’s secure and in compliance, faxing using a Gmail account can be an excellent option. Get started by looking into the various providers available to find one that’s going to meet your needs, including security, and make it easier for you to send and receive faxes from anywhere.